If you’re a small business owner, you know how critical it is to bill your customers correctly and on time. Not only does it help you keep track of your income and expenses, but it also helps build trust with your customers. In this article, we’ll cover 12 different printable invoice templates that you can use for your business. We will also talk about the advantages of each model and how to use them. So whether you’re just starting out or have been in business for a while, there’s sure to be a template here that will meet your needs!
Benefits of using a printable invoice
Other benefits include:
- Help you stay organized: When all your invoices are in one place, it’s easy to track them and make sure you’re billing your customers correctly.
- You can add useful features: You can often add additional features and other information to the template as needed. For example, you can include your company logo or slogan on the invoice.
- They are profitable: The invoice templates you can download from places like Etsy are usually very affordable, especially compared to the cost of hiring a designer to create a custom invoice for you. You can also invoice multiple clients at once, saving you time AND money. If you want a free invoice template, we’ll discuss that later as well.
- They help your business get paid in a timely manner: You can complete your billing tasks quickly and efficiently, reducing the time it takes for your customer to receive and pay your bill.
- Streamlined payment process: Invoice templates, whether printable or not, may contain features that make it easier for customers to pay you. For example, some invoices feature a “pay now” button to interact with the digital invoice and quickly make payments online.
How to Choose the Best Printable Invoice Template
Now that we’ve discussed some of the benefits of using an invoice template, let’s talk about how a small business owner determines how to choose the best printable option.
Determine the subject of the invoice
Whether you’re invoicing for services rendered or products sold, make sure you know what the invoice is for before you start creating it. You also need to consider the recipient and the information the printable invoice should contain.
Find a truly professional model
Once you know what the invoice is for, you can choose the template that best suits your needs. The one you choose should represent your brand and business well, so you’ll want to send professional invoices. There are many different templates available, so take your time and pick the one you think will work best for you and your company’s billing process.
Consider ease of use
Make sure it’s compatible
A small business can probably get by with an invoice on their intranet or shared Google docs or an Excel spreadsheet. Larger businesses will want to make sure their invoicing system is compatible with their accounting software, like QuickBooks or FreshBooks. This way, you can easily import your invoices into the software and keep track of them in one place. This compatibility makes it easy to track your finances and avoid mistakes.
Look for a customizable template
Although you don’t want to spend hours customizing an invoice template, it is important to be able to make changes to the model if necessary. For example, you should be able to add your company logo, change colors and fonts, and add additional fields or information as needed.
Consider the general appearance of the invoice
Your invoice design should match your company’s branding. If you have a modern business, look for a template with a clean and minimal design. If your business is more traditional, consider a model with a classic look.
Consider your audience
Who will receive the invoice? Do you need to include additional information for them, such as your company logo or slogan? If any of these questions apply, make sure the model you choose allows it. For example, if it is an interdepartmental invoice, it can be informal but must information such as purchase codes. On the other hand, if it’s for a client, you might want a more polished look to go with your logo and brand colors.
Think about your brand
Your invoice is a reflection of your brand, so make sure it’s consistent with the rest of your marketing materials. This includes using the same colors, fonts and branding elements.
Make sure the invoice has the right sections
Consider what information should be included on your business invoice. Also make sure that the template you choose allows you to customize these fields to your needs or that the template owner can customize the template to your needs.
the basic things to include in the main sections when you send invoices are:
- The invoice number.
- The billing date.
- The name, address and contact details of your company and your client.
- Your company logo, along with a tagline or tagline.
- Line items that include:
- Description of the products and services rendered.
- Price and quantity for each product or service rendered.
- The subtotal, plus applicable discounts and taxes.
- Total due and due date.
Other items that can be added are:
- Payment Terms and Instructions, and all Notes.
- A place for a signature (if applicable).
- Forms of payment accepted.
- Pay now if you submit electronic forms.
12 Best Printable Invoice Templates 
Now that you know how to choose a printable invoice template, let’s take a look at some professional invoice examples that will help you get paid on time. You’re sure to find one of the 12 sample invoices listed here that will work well for everything from invoicing a client for a web design job to invoicing a client for a custom printed t-shirt order. . We’ve even listed one that lets you charge for freelance services.
This Printable Simple Etsy Seller Invoice Template ‘DigitalTemplatePaper’ is perfect for businesses that want to keep things clean and simple. It is also available in five pre-made colors
To download DigitalTemplatePaper’s printable invoice templates, click here.
2. Printable Blank Invoice Template
This printable blank invoice form from Etsy seller ‘VibeVenture’ contains all the information needed to invoice customers without any clutter.
To download VibeVenture’s Printable Blank Invoice Template, click here.
3. Editable Printable Invoice Template
This fully customizable MS Word template from Etsy seller “SomeSpecialCreations” is tailor-made for businesses that need to send printable invoices to their customers on a regular basis. You can customize the template with the colors, fonts, and logos you need.
To download SomeSpecialCreations editable invoice template, click here.
4. Printable Invoice Form
5. Freelancer Printable Template
A freelancer invoice shows the work performed and the agreed hourly or labor rate. This minimalist template created by Etsy seller ‘ModernPicassoDIY’ works like a charm if you’re a freelancer or freelancer looking for ways to keep track of your hourly paid work.
To download ModernPicassoDIY’s Freelancer Invoice, click here.
6. Printable PDF Invoice Form
If you need to send a PDF version of your invoice, this invoice made with Canva is exactly what you are looking for. The PDF file format is available to be printed in letter and legal size and can be personalized with your logo.
To download this PDF pattern from Etsy seller “VanityDesignsInc”, click here.
7. Special billing
Industries such as construction, photography, and graphic design require customizable special-purpose fields as part of the template. Invoice Simple offers specialization pages for these circumstances. Moreover, you have different choices like Word, Excel and Google Docs when selecting a template. Finally, if you need additional services, such as payment by credit card on site or online, they offer special invoicing software which allows customers to do so.
8. Printable Template Sets
If you need multiple types of printable templates, Etsy seller ‘DigisignStudio’ offers a variety of bundled template sets that are perfect for small businesses. The bundle includes editable Canva templates and forms for invoicing, orders, and quotes.
To download this set of printable templates from DigisignStudio, click here.
9. Google Doc Sales Invoice
This Google Docs Sales Invoice from Etsy seller ‘DAZZLEMEDIA’ is ideal for businesses that need to share documents and send invoices electronically. You can personalize the invoice with your company logo or other modifications. Plus, you can save it as a PDF or send it to your printer for people to get and fill in by hand.
To download Google Doc Sales Invoice Template from DAZZLEMEDIA, click here.
10. Free Printable Invoice Template
Invoice Home offers a mobile app that lets you choose from 100 free printable invoice templates. Available on Android and iOS, you can use the app to quickly and easily create invoices to email and bill to customers.
To download this free printable invoice template from invoices home, click here.
11. Free Invoice Generator
12. Accounting Invoice Templates
If you use accounting software, many of them offer free invoice templates that are integrated into their software platforms. This solution works great for small business owners who need to use paper to get their jobs done efficiently and professionally. For example, Freshbooks provides a free, customizable printable invoice template that you can choose from their extensive gallery.